10. The Real Cost of Missing Variations

Ever finished a job and realised you’ve done way more work than you originally quoted? 

Maybe the client wanted a few extras – a new coat of paint here, some extra fittings there – and you thought, “I’ll remember to add that later.” Fast-forward to the invoice, and suddenly, you’re footing the bill for their upgrades. 

That’s the reality of missed variations. For tradies and contractors, it’s one of the easiest ways to lose money.

Why Variations Matter

Variations happen. Clients change their minds, site conditions evolve, or additional work crops up. 

But if you don’t capture these changes on the spot, you risk:     

•        Disputes: “I don’t remember asking for that…”     

•        Lost Income: Unbilled hours or materials.    

•        Stress: Chasing payments for work you know you’ve done.

The Fix: Capture Variations in the Moment

Here’s the thing: you don’t need expensive systems to start managing variations effectively. Your phone can handle it. 

For iPhone Users:     

•        Open the Notes app.     

•        Use voice-to-text to dictate the change.    

•        Snap a photo of the variation.     

•        Add a client’s signature with the Markup tool. 

For Samsung Users:     

•        Use the Samsung Notes app.     

•        Record audio and sync it with notes.     

•        Attach a quick photo.     

•        Get a client’s handwritten signature using a stylus or your finger. 

It’s quick, it’s simple, and it ensures every variation is documented and agreed upon before you move forward.

Why It's Worth It

By capturing variations as they happen, you:     

•        Protect your margins.     

•        Get paid for every hour and material used.     

•        Keep your client relationships positive and professional. 

So next time you’re on the tools and a client says, “Can you just…,” grab your phone, record it, and lock it in. 

A little effort now saves a lot of headaches – and cash – later. 

Thrive to 2025 Insight: Simple tools like your Notes app can save you thousands in missed variations. It’s not about being fancy; it’s about being smart. Protect your time. Protect your money. Keep it simple.